|
5. MAIN AREAS OF RESPONSIBILITY |
|
Key responsibilities / accountabilities |
Key performance indicators |
|
1. Develops plan/activities and supports partners in planning |
§ Planning guidelines are provided to partners in accordance with the themes guidelines
§ Partners plans are reviewed to ensure they are in line with AAVs strategic direction
§ Working plan is produced and submitted to Regional Program Manager quarterly |
|
2. Supports in program design and implementation
|
§ Detailed program activities are developed and tasks are delegated to specific staff/partners
§ Resources (Finance and Human Resource) are well coordinated to effectively support programs/projects implementation |
|
3. Carries out program monitoring and evaluation
|
§ Term of References (TORs) for program midterm and final review are developed in collaboration with Impact Assessment & Shared Learning (IA&SL)
§ PRRP (Participatory Review and Reflection Process) is conducted annually in collaboration with IA&SL
§ Regular monitoring and evaluation are conducted to ensure local partners implement activities as the planned
§ Lessons learnt are synthesized and shared within Development Area (DAs)
§ Program review activities are well coordinated and the recommendations are followed up
§ Short term funded projects are monitored and evaluated |
|
4. Provides supports and capacity building and institutional development to local partners
|
§ Needs and opportunities for training and capacity building for partners are identified
§ Regular technical supports and on the job coaching are provided to partners
§ Trainings, workshops are delivered/coordinated to improve partners program knowledge, technical skills, and management capacity
§ Partners receive sufficient supports in establishing organizational systems, mechanisms and procedures
§ Partners are capable in planning, implementing and managing program activities independently
§ Partners are capable of raising funds |
|
5. Establishes, develops and manages partnership
|
§ Potential partners are identified, evaluated and recommended to AAV
§ Communication with all stakeholders is maintained regularly
§ Good relationships with the local government officials, local authorities and other influential stakeholders are established and maintained to support program/project activities
§ Networks of local organizations are developed to provide technical support to program/project activities |
|
6. Involves in advocacy works
|
§ Workshops and trainings are organized/delivered to community groups, local authorities and other stakeholders to enhance their understanding and supports on advocacy issues
§ Small-scale advocacy events are well coordinated at the grassroots level
§ Democracy at the grassroots level is promoted, in collaboration with local partners, through advocating local policy makers
§ Policy, Research and Advocacy (PRAD) and Regional Manager receive inputs and supports from the grassroots to advocate policy makers at higher level |
|
7. Manages DAs finance
|
§ Finance and assets are well managed in accordance with the approved plan, budget and AAVs regulations
§ Quarterly expenditure variance analysis are well prepared and timely submitted to Finance Department |
|
8. Compiles DAs documents and reports
|
§ Program Support Officer receives sufficient supports on compiling reports and filling information of the specific programs
§ Six-month reports to PACCOM and Ministry of Labor are well compiled and timely submitted
§ PRRP is compiled annually and timely submitted, with IA&SL support
§ Appropriate inputs for donors reports are synthesized and delivered to Fund and Fundraising department
§ Donors field visit reports are compiled |
|
9. Involves in donors servicing activities
|
§ Logistics for donors field visits are well arranged, and donors are provided sufficient supports
§ Local partners and beneficiaries have right understanding about child sponsorship program
§ Child sponsorship program is well managed at assigned areas |
|
10. Integrates gender mainstreaming and sensitization into all DAs activities and programs |
§ Gender is sensitized and mainstreamed in all aspects of the projects/programs implemented in the DA in charged |
|
11. Consultants servicing
|
§ TORs are developed and appropriate consultants are selected
§ Consultants are well inducted, monitored and evaluated
§ Sufficient supports are provided to consultants to fulfil their work
§ Consultants reports are reviewed and approved |
|
6. QUALIFICATIONS REQUIRED |
|
Education
§ University degree on social science, economic or development studies |
Work experience
§ 3 years working experience in programme management
§ INGO working experience is preferable |
|
Technical knowledge/skills
§ Excellent negotiation, facilitation and presentation skills.
§ Proven report writing skills
§ Knowledge of local level issues |
|
Language
§ Intermediate level of English |
|
Attitude
§ Sociable, responsive, commitment
Adherence to:
§ Right-based approach
§ Poverty and injustice eradication
§ Gender equality |
|
Competencies |
Level |
Required |
Preferred |
|
Culture responsiveness |
3 |
P |
|
|
Initiative |
3 |
P |
|
|
Empathy |
2 |
P |
|
|
Outcome orientation |
3 |
P |
|
|
Communication |
3 |
P |
|
|
Organisational understanding |
3 |
P |
|
|
Coaching and mentoring |
2 |
|
P |
|
Facilitation |
2 |
P |
|
|
Planning & Organising |
3 |
P |
|
|
Compliance |
2 |
|
P |
|
Capacity building |
2 |
P |
|
|
Monitoring & Evaluation |
2 |
|
P |
|
Gender awareness |
2 |
|
P |
|
|
|
|
|
|
