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5. MAIN AREAS OF RESPONSIBILITY |
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Key responsibilities / accountabilities |
Key performance indicators |
1. Provides administrative supports and inputs for HROD strategy, policies, plan and budget |
§ Positive supports and comments are provided to help in building HROD strategy, policies, plan and budget in line with AAVs strategy |
2. Participates in recruitment and selection |
§ Proper support and administration is provided in recruitment and selection process especially job posting, interview arrangement
§ Partners are supported in recruitment skills and processes |
3. Involves in induction and staff reorientation |
§ Induction package is updated
§ Induction and reorientation plan is developed and implemented
§ Induction and reorientation on HR issues are properly provided to staff to socialise staff to AAVs vision, missions, values, practices and norms |
4. Involves in staff capacity building programme |
§ Staff is updated of information about appropriate training courses
§ Core training programmes are well organised to all staff
§ Proper administrative support is provided to the training courses |
5. Is responsible for contract management |
§ Labour contracts and relevant annexes are issued in accordance with Labour Code and current HROD Policy Manual
§ Outsourced contracts are issued and followed up in line with terms of reference and financial policies
§ Contract database is managed and maintained properly |
6. Provides salary administration |
§ Monthly salary memo is prepared for HROD Managers approval by 20th of the month |
7. Provides support to HR auditing |
§ Positive supports and necessary information are provided to make sure that HR system and procedures are aligned with HROD systems and procedures to promote staff, competence, confidence and performance standards |
8. Updates relevant HROD information and prepares annual HR report |
§ HR data and information are updated in HRIS system regularly
§ Legal framework is updated and informed to staff to help organisations operation compliance with labour law
§ The information of consultant database, staff announcement and training programme is updated and provided to relevant staff
§ Well written staff announcement is circulated to all staff by 25th of the month
§ Quantitative HR report is prepared annually to send to Asia Region
§ Annual HR report is submitted to HROD Manager by January 30th |
9. Others |
§ Key functional documents are translated
§ Other tasks as assigned by line manager are well performed |
6. QUALIFICATIONS REQUIRED |
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Education
§ University degree in Human Resources Management, social science or relevant field |
Work experience
§ At least 3 years relevant working experience
§ NGO working experience is preferable |
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Technical knowledge/skills
§ Competency-based management
§ Motivation skill
§ Coaching & counseling skills
§ HRIS software
§ Report writing skills |
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Language
§ Advanced level of English |
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Attitude
§ Self-motivated, un-biased, friendly and detail focus
Adherence to:
§ Rights-based approach
§ Poverty and injustice eradication
§ Gender equality |
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Competencies: Commitment to core values, Culture responsiveness, Gender responsiveness, Organisational understanding, Empathy, Communication, Accountability, Coaching & mentoring, Networking, Negotiation, Planning & organising, Compliance, Risk management, Quality focus |
